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Latest procedures for importing vacuum machines in 2024

Are you a business person and are looking to import vacuum machines for your business? The procedure for importing vacuum sealers can be complicated, but it is also important to ensure that you can bring your product to market legally and effectively. This article will guide you step by step through this process and provide detailed information about policies, HS codes, import documents, import taxes, and many other important notes.

procedures for importing vacuum machines
(procedures for importing vacuum machines)

I. Policies and Regulations

Importing vacuum sealing machines falls under the category of ordinary commercial goods and is not subject to prohibitions or conditional imports according to the regulations in Decree No. 187/2013/NĐ-CP dated November 20, 2013, of the Government. However, when importing these machines, the following points should be noted:

  • Used vacuum sealing machines are allowed for import if the equipment is not more than 10 years old.

  • When importing vacuum sealing machines, labeling must be done according to Decree No. 43/2017/NĐ-CP.

  • Properly determine the HS Code to ensure correct taxes and avoid penalties.

These are the key regulations to consider when going through the import procedures for vacuum sealing machines. If you do not fully understand the legal documents mentioned above, please contact H Cargo Logistics for advice.

II. Labeling Imported Goods

Labeling imported goods is a crucial requirement to help customs authorities manage goods, determine origin, and identify the responsible unit for the goods. Therefore, labeling is an essential step when importing vacuum sealing machines.

To ensure accuracy and compliance, the product label must adhere to the "3M" rule:

  • Information about the manufacturer

  • Name and information of the product (Model)

  • Country of origin (Made in)

These are basic and mandatory contents that must be present on the goods label. The information on the label should be in English or other languages with accompanying translations.

While labeling is important, placing the label in the correct position is also crucial. During the import process, product labels must be affixed to surfaces such as carton boxes, wooden crates, or product packaging. This is significant for easy and accurate inspection and identification of goods during the import procedure. Properly placing labels will save time and optimize the customs inspection process.

III. Determine the HS Code for Vacuum Sealing Machines

Determining the HS code is the most crucial step when importing any type of goods. To correctly determine the HS code for vacuum sealing machines, it is necessary to understand the characteristics of the goods, operating principles, capacity, types, and materials.

Here are the HS codes for common types of vacuum sealing machines:


HS Code

Preferential Import Tax (%)

Vacuum pump machines



Vacuum suction machines



According to the import tax schedule, vacuum equipment is categorized into two types: vacuum pumps and vacuum sealing machines. The VAT for vacuum sealing machines is 8%, and the import tax depends on the specific HS code.

IV. Documentation for Importing Vacuum Sealing Machines

The required documentation for importing vacuum sealing machines, as well as other general import procedures, is regulated by Circular 38/2015/TT-BTC dated March 25, 2015, and amended by Circular 39/2018/TT-BTC dated April 20, 2018. The documentation includes:

  • Customs declaration

  • Sales contract

  • Commercial invoice

  • Packing list

  • Bill of lading

  • Certificate of origin (if applicable)

  • Catalog (if available)

  • Other required documents as requested by customs.

These documents are essential for the import procedure, with the customs declaration, commercial invoice, and bill of lading being particularly crucial. Additional documents may be required based on customs authorities' requests.

V. Procedure for Importing Vacuum Sealing Machines

Step 1. Customs Declaration

After obtaining the complete set of import documents from the exporting business, the importing company proceeds to declare the customs declaration using the ECUS5/VNACC software.

Step 2. Opening the Customs Declaration

After completing the customs declaration, the customs system will provide the result indicating the declaration's routing. Depending on whether the declaration falls under the green, yellow, or red lane, the company will open the declaration at the corresponding customs office. To open the declaration, the company needs to print out the declaration and bring the import documentation to the customs office.

  • Green lane: No document inspection, and goods are cleared through customs.

  • Yellow lane: Document and goods inspection.

  • Red lane: Document and physical goods inspection.

Step 3. Customs Clearance

After inspecting the documents and ensuring no issues, customs officers will approve the documents, and the company proceeds to pay the import tax. Once paid, the batch of goods will be cleared through customs on the system.

Step 4. Bringing Goods for Storage and Use

After customs clearance, it is essential to properly care for and store the vacuum sealing machines to ensure product quality.

Important Note: Ensure compliance with safety and quality requirements for vacuum sealing machines to adhere to technical standards. Familiarize yourself with supportive organizations and agencies for importers to receive assistance and advice throughout the process.


The import procedure for vacuum sealing machines may be complex, but a clear understanding and adherence to regulations will help you avoid risks and ensure successful product business in the Vietnamese market. Stay updated on import policies and regulations to facilitate a smooth import process. If you encounter difficulties during the import of vacuum sealing machines, contact H-Cargo Logistics, a company with extensive experience in import and export.

Contact us: H-Cargo International Logistics Phone: (+84) 283 5359 678  Email:


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