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Importing Procedures for Used Crawler Crane - Things to Know

Updated: Aug 7, 2023

You want to buy used specialized motorcycles from abroad and import them into Vietnam, but you are unsure about the procedures and associated risks. This article will help you understand the process of importing used specialized motorcycles into Vietnam, the risks involved, and advice when buying used specialized motorcycles.



I. Things to know about used specialized Crawler Crane

1. Definition of used specialized Crawler Crane

  • Importing various types of specialized motorcycles, including electric forklifts, excavators, bulldozers, and other types of machinery, requires compliance with import procedures. In Appendix 1 of Circular 22/2019/TT-BGTVT, specific definitions are provided for the group of used specialized motorcycles as follows:

  • Earth-moving machinery: Including graders, excavators, bulldozers, compactors, scrapers, and other machinery used in earth-moving activities.

  • Road construction and foundation construction machinery: Including rollers, pile drivers, pile extractors, bored pile drilling machines, stone crushers, concrete pumps, and other machinery used in road construction or foundation construction activities.

  • Loading and unloading machinery: Including cranes (wheeled and tracked), excavators, and other types of material handling vehicles used in loading and unloading operations.

  • Agricultural and forestry production specialized motorcycles: Including wheeled tractors, tracked tractors, and other types of machinery used in agricultural and forestry production activities.

2. Pros and cons of buying used specialized Crawler Crane

  • Importing used specialized motorcycles has several benefits, including:

  • Cost savings compared to buying new motorcycles.

  • Increased flexibility and diversity in using equipment/vehicles for various purposes.

  • The quality of the motorcycles is still ensured as they undergo inspection before importation.

** Importing used specialized motorcycles also has some risks, such as:

  • Motorcycles may not meet technical safety and environmental standards.

  • Used motorcycles may have damages or technical issues, leading to higher repair costs.

  • The process of completing complex procedures and the time-consuming nature of importing used specialized motorcycles.

However, if you choose a reputable and experienced importing company, these risks can be significantly reduced.

II. Process of importing used specialized Crawler Crane into Vietnam

1. Policies regarding cargo

  • According to Decree 69/2018/ND-CP dated May 15, 2018 (replacing Decree 187/2013/ND-CP), items such as forklifts, excavators, crawler cranes, etc., in the mentioned list are not prohibited from importation, including used ones.

  • Decision 18/2019/QD-TTg (replacing Circular 23/2015/TT-BKHCN): Regulations on the importation of used machinery, equipment, and technological lines.

    • The decree specifies that the age of used machinery should not exceed "10 years," but this does not include the types of specialized motorcycles mentioned in this article.

    • According to the regulations, forklifts, excavators, wheel loaders, crawler cranes, etc., are under the management of the Ministry of Transport, not the Ministry of Science and Technology. Therefore, motorcycles over 10 years old can still be imported.

  • Circular 12/2022/TT-BGTVT regulates the list of products and goods that can potentially cause safety hazards under the state management responsibility of the Ministry of Transport.

  • However, you should note that in Appendix I.II.8 of Decree 69/2018/ND-CP, it explicitly states the types of goods prohibited from importation, including "Motorcycles, used specialized motorcycles, and motorcycles with erased, altered, or re-issued chassis numbers and engine numbers," whether they are used or new. If imported intentionally or unintentionally, they will be seized.

  • Specifically, Decree 69/2018/ND-CP states that the following types of motorcycles are prohibited from importation: a) Right-hand drive vehicles (including detachable forms and vehicles that have been converted to right-hand drive before being imported into Vietnam), except for specialized vehicles with right-hand drive operating in narrow range and not participating in traffic, including cranes; trenching machines; road sweepers, road sprinklers; garbage and household waste transport vehicles; road construction vehicles; airport shuttle buses; warehouse forklifts, port forklifts; concrete pumps; vehicles used only in golf courses, parks. b) Cars, four-wheel vehicles with engines and assembled components that have been erased, altered, or re-issued chassis numbers and engine numbers. c) Erased, altered, or re-issued chassis numbers for trailers and semi-trailers. d) Erased, altered, or re-issued chassis numbers and engine numbers for motorcycles, specialized motorcycles, and motorized bicycles.

  • Synthesis of texts

    1. Decision 18/2019/QD-TTg replacing Circular 23/2015/TT-BKHCN → Regulation on the importation of used machinery, equipment, and technological lines.

    2. Decree 69/2018/ND-CP (Appendix I.II.8) → Prohibition of importation of specialized motorcycles.

    3. Circular 12/2022/TT-BGTVT on the list of products and goods that may cause safety risks under the state management responsibility of the Ministry of Transport.

    4. Circular 22/2019/TT-BGTVT (replacing 89/2015/TT-BGTVT and 41/2011/TT-BGTVT) → Regulations on specialized motorcycle inspection and registration.

2. Procedure for customs clearance and registration of specialized Crawler Crane:

  • Vehicle registration

  • Submit customs documents

  • Bring the goods to the storage warehouse

  • Actual inspection of registration

  • Customs clearance of goods

(Refer to Circular 38/2015/TT-BTC and 39/2018/TT-BTC on customs procedures)

3. Detailed implementation procedure:

Step 1: Vehicle Registration

  • Before the goods arrive, when you have a shipping notice, you can prepare the registration documents with the registration agency. Currently, the submission of documents is done through the National Single Window, and no longer requires physical documents as before.

  • After the valid documents are submitted, the Registration Authority will issue a registration number on the registration certificate. You enter the registration number and (if necessary) attach the registration certificate file to the electronic customs declaration and transmit the declaration through the VNACCS software.

Step 2: Customs Procedures

After transmitting the declaration, you bring the document set to the customs office for further procedures. Since the goods need to be registered, they will go through the Red or Yellow channel, not the Green channel.

Required documents:

  • Contract

  • Commercial Invoice

  • Packing list

  • Technical specifications (Catalogue)

Step 3: Bring the Goods to the Storage Warehouse

There are two locations where the registration officer can conduct actual inspections:

  1. In the owner's private warehouse

  2. At the port where the vessel unloads the goods

  • For small-sized goods such as forklifts and excavators, which are packed in containers, it is recommended to choose option 1: bringing them to a private warehouse for registration. This option is convenient for installation and test runs, as well as saving storage fees at the port.

  • For goods that are not packed in containers (breakbulk shipments), you can choose either of the two options above.

  • For the first case: If you want to temporarily release the goods to the warehouse while waiting for the inspection results, you need to submit additional documents to the customs requesting approval to bring the goods to the storage warehouse.

Required documents:

  1. Request letter to bring the goods to the private warehouse for storage, according to Form 09/BQHH/GSQL in Circular 38/2015/TT-BTC

  2. Warehouse layout design diagram

  3. Firefighting and prevention assessment for the warehouse

  4. Documents proving the right to use the warehouse (such as the warehouse rental contract, land use certificate)

  • When you submit the complete and compliant documents along with the request to bring the goods to the warehouse, and pay the import tax (usually 0% for import tax and 10% for VAT), if the customs officials find the documents in order and the tax has been paid, they will approve the goods to be brought to the storage warehouse. You can then move the goods to your private warehouse and proceed to the next step...

Note: During the storage period while waiting for customs clearance, the owner is not allowed to use or engage in commercial activities with the goods. Violations will result in penalties.

Step 4: Actual Inspection and Registration

  • After the goods arrive at the warehouse, you need to install and test the machinery. During this process, it is important to check the chassis and engine numbers to ensure accuracy. If everything is fine, you should invite the registration officer to conduct the actual inspection. If you are working with a service provider, they will notify the registration authority to arrange for an officer to inspect the goods at your warehouse.

  • Depending on the location of your warehouse, the registration authority will assign an officer for the inspection. If you leave the goods at the port, for example, when the vehicle is transported by breakbulk shipping, you should also request a registration inspection at the port.

  • After completing the inspection and registration process, you will have to wait for the inspection results, which usually takes 5 to 7 working days.

Step 5: Customs Clearance

  • When you receive the inspection results (online), you inform the customs officer to check the system and complete the customs clearance process.

  • At this stage, the goods can be officially used, exchanged, and traded.

Note: Section 2, Article 3 of Circular 12/2022/TT-BGTVT, which takes effect from 15/08/2022, states that after receiving a registration request from the Vehicle Registration Agency, the track chains will be opened for the declaration of Customs and customs clearance of the batch without waiting for the inspection results.

(Inspect the goods at the port and take them to the warehouse)


III. Advice on Importing Used Specialized Motorcycles

If you intend to import used specialized motorcycles, please consider the following advice to ensure a smooth and safe import process:

  1. Research relevant regulations: Take the time to thoroughly understand the regulations regarding the import of used specialized motorcycles in Vietnam to ensure that you complete all the necessary procedures.

  2. Check the condition of the motorcycle: Before deciding to purchase a used specialized motorcycle, perform a thorough inspection to ensure that it is not damaged and meets your requirements.

  3. Prepare all necessary documents: To import a used specialized motorcycle, you will need documents such as a contract, packing list, commercial invoice, and catalogue. Prepare all these documents before importing.

  4. Understand the costs: In addition to the cost of purchasing the used specialized motorcycle, you will need to cover expenses related to transportation, taxes, and fees associated with the import of used specialized motorcycles. Research these costs thoroughly before making a decision to import.

  5. Utilize the services of a professional shipping company: If you lack experience in importing used specialized motorcycles, consider using the services of a professional shipping company to ensure a smooth and safe import process.

Following these recommendations will help you better prepare for the import of used specialized motorcycles, ensuring that you obtain a high-quality motorcycle at a reasonable price.


IV. Conclusion

The above information provides an overview of the procedures involved in importing used specialized motorcycles to Vietnam. Importing used specialized motorcycles can bring many benefits to consumers, such as cost savings and product diversity. However, to avoid legal and technical risks, consumers must fully comply with import regulations and procedures. If necessary, consumers can seek additional information and consult with experts to ensure that the import is carried out in compliance with regulations and in a safe manner.

We wish you success in the process of importing used specialized motorcycle


V. Frequently Asked Questions

1. From which countries can I purchase used crawler cranes?

=> In Vietnam, most used crawler cranes are imported from countries such as China, Japan, South Korea, Singapore, Germany, and more.

2. What are some well-known brands of crawler cranes?

a. Komatsu

b. Caterpillar

c. Hitachi

d. Liebherr

e. Terex

f. Kobelco

g. Tadano

h. Sany

i. Zoomlion

j. XCMG

3. What documents do I need to prepare for importing used crawler cranes into Vietnam?

=> The necessary documents include contract, invoice, packing list, and catalog. Additionally, there may be other required documents for storage before customs clearance. Please refer to the detailed "Customs clearance process" for more information.

4. What types of taxes do I need to pay when importing used crawler cranes?

=> Most crawler cranes are subject to two types of taxes: 0% import tax and 10% value-added tax (VAT).

5. What is the HS code for used crawler cranes?

=> The HS code for used crawler cranes is 84264900.

6. What are the transportation methods for shipping used crawler cranes?

=> Depending on the size of the crawler crane, there are various international transportation methods available, including container shipping, roll-on/roll-off (RO/RO) shipping, and rail shipping.


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