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Import Procedures for Bottling machines – Key Considerations

Updated: Jan 30

I. Import Procedures for Bottling machines

During the packaging and bottling process, bottling machines play a crucial and indispensable role. Considered an essential tool to ensure efficient and convenient bottle sealing, bottling machines. are vital in the food and beverage industry, as well as in the chemical and pharmaceutical sectors.

The import of capping machines from various countries worldwide is common. Notable countries include China and Japan, where a diverse range of brands and prices caters to the varied demands of consumers. In this context, H-Cargo provides information on the import procedures for Bottling machines, along with HS codes, labeling policies, and applicable taxes.

II. Import Policies for Bottling machines

The import procedures for bottling machine are regulated by various legal documents, including:

Circular 38/2015/TT-BTC dated March 25, 2015, amended and supplemented by Circular 39/2018/TT-BTC on April 20, 2018.

  1. Decree 69/2018/ND-CP dated May 15, 2018.

  2. Decree 15/2018/ND-CP dated February 2, 2018.

  3. Decision 583/QD-TCHQ on March 22, 2019.

  4. Decision 18/2019/QD-TTg on April 19, 2019.

  5. Decree 43/2017/ND-CP dated April 14, 2017.

  6. Decree 128/2020/ND-CP dated October 19, 2020.

According to these legal documents, bottling machine are not classified as prohibited goods for import. Therefore, the import procedure for bottling machine is similar to that of other common goods. However, when importing bottling machine, attention should be paid to the following:

  • Used bottling machine must be under 10 years old.

  • Compliance with labeling requirements as per Decree 43/2017/ND-CP.

  • Correct identification of HS codes to determine accurate taxes and avoid penalties.

bottling machine
(bottling machine)

III. Labeling of imported goods

Labeling requirements for imported products are not new, but with the issuance of Decree 128/2020/ND-CP, the monitoring and inspection of labeling on imported goods have become more stringent. Labeling aims to assist authorities in determining the origin and the responsible unit for the product. Therefore, attaching labels to products is a crucial part of the import process for cbottling machine from different countries.

1. Label content

In addition to applying labels, the content on the labels is equally important. Specifically, the labeling requirements for various goods are outlined in Decree 43/2017/ND-CP.

For bottling machines, a complete label should contain the following information:

  • Information about the exporter (including address and company name).

  • Information about the importer (including address and company name).

  • Name and detailed description of the product.

  • Country of origin of the product.

These are basic details that must appear on the product label. If these details are displayed in languages other than Vietnamese, there should be corresponding translations. Failure to comply with labeling regulations may lead to careful scrutiny during customs inspections.

2. Label placement on goods

Labeling goods is crucial, but placing labels in the correct position is even more important. During the import process, product labels should be affixed to various surfaces of the product, including on the carton, wooden crate, and product packaging. Placing labels at any position, as long as they are easily visible and verifiable, is significant.

Ensuring that labels are placed in the correct position will expedite customs inspections during the import process for various types of bottling machines. For retail products, various information such as manufacturer details, product weight, technical specifications, production date, and safety warnings must be included on the label.

3. Risks of not labeling

Attaching labels to goods is a crucial legal requirement. In the case of goods not being equipped with labels or the label content being inaccurate during import, importers may face the following risks:

  1. Penalties as per the regulations, with penalty levels determined in Article 22 of Decree 128/2020/ND-CP.

  2. Loss of benefits from special preferential import duties due to rejected origin certification.

  3. Potential risk of loss or damage during loading and transportation due to lack of warning information on the product label.

This highlights the importance of complying with regulations regarding proper labeling when importing bottling machines.

IV. HS Codes for various Bottling machines

1. HS code

To determine the correct HS code, one must consider the material, structure, dimensions, and functions of the bottling machine. For bottling machines, understanding the operating principles and functions is sufficient to determine the HS code.

Below are the HS codes for bottling machines provided by H-Cargo:

2. Risks of incorrectly Applied HS Codes

Correctly identifying the HS code is crucial when completing the import procedures for bottling machines. Applying the wrong HS code poses certain risks, such as:

  • Delay in delivery: If the goods are found to have an incorrectly declared HS code, customs authorities may request corrections or clarification, leading to delays in the delivery process and affecting the production and business cycles of the enterprise.

  • Incurrence of taxes: In cases where import taxes arise, importers may face a minimum fine of VND 2,000,000 and a maximum penalty of three times the tax amount.

3. Import duties for Bottling machines

Import duties are obligations that importers must fulfill when completing the import procedures for bottling machines. Import duties come in two types, depending on the HS code assigned to the goods. The calculation of import duties for bottling machines is as follows:

  • Import duties are determined based on the HS code and calculated using the formula: Import duties = CIF value × % duty rate.

  • Value-added tax (VAT) on imports is determined using the formula: VAT = (CIF value + Import duties) × % VAT rate.

The import duties for bottling machines depend on the applied duty rate. The duty rate is influenced by whether the goods have a certificate of origin. If there is a certificate of origin (%), special preferential duty rates may apply.

V. Document set for importing Bottling machines

The necessary set of documents to complete the import procedures for various types of bottling machines includes the following:

  1. Customs declaration form.

  2. Sales contract.

  3. Packing list.

  4. Commercial invoice.

  5. Bill of lading.

  6. Certificate of origin (if available).

  7. Catalog (if available), and any other documents requested by customs authorities.

These documents must be provided to facilitate customs clearance for one-way, rotary, single-phase, three-phase, and other types of bottling machines. Among these documents, the customs declaration form, commercial invoice, bill of lading, and certificate of origin are the most important. Other documents may be required as supplementary if specific customs requirements are present.

VI. Import process for Bottling machines

The import process for bottling machines comprises the following steps:

Step 1: Declare the customs declaration form

After gathering all necessary import and export documents, such as the contract, commercial invoice, packing list, bill of lading, certificate of origin, and HS codes for various types of bottling machines, you can enter the information into the customs system through the software.

Step 2: Open the customs declaration form

Once the customs declaration form is completed, the customs system will classify the declaration into one of the processing streams: green, yellow, or red. Depending on the assigned stream, you will print the declaration form and bring the import documentation to the customs office to open the declaration form and proceed with the import procedures for bottling machines.

Step 3: Customs clearance of goods

After inspecting the documentation and goods without any issues, customs officers will accept the customs declaration. At this point, you can pay the import duties for the customs declaration to complete the goods clearance process.

Step 4: Receive and store the goods

After completing the customs clearance procedures, you will take the necessary steps to receive the goods into the storage warehouse and proceed with utilization.

These are the four basic steps in the import process for bottling machines. If you need additional information or assistance with this process, please contact us through Zalo, hotline, or email for detailed advice.

VII. Considerations during importing Bottling machines

Throughout the import process for bottling machines for various clients, H-Cargo has accumulated valuable experiences that we would like to share. When importing bottling machines, you should:

  1. Prepare documents before importing goods to avoid storage or yard issues and minimize unnecessary costs.

  2. Adhere to regulations regarding labeling on imported bottling machines.

  3. Note that used bottling machinescan be imported, but the equipment's age should not exceed 10 years.

  4. Goods cannot be distributed to the market before the customs declaration is cleared.

  5. The VAT for bottling machines is 8%, and import duties are an obligation to be fulfilled with the state.

The above information provides an overview of the import process for bottling machines, including HS codes, import taxes, and related policies. We hope that this information will give you a comprehensive understanding of this process.

For any inquiries, consultation requests, or service quotation requests related to the import procedures for bottling machines, please feel free to contact us for detailed advice.

Contact us: Mr. Jim Bui - Sales Supervisor Phone: +84 396 544 537 Email:


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